The Challenge

Vestwell must keep several regulated entities in compliance at all times.
  • Had 7 legal entities, a mix of corporations, LLCs, and a trust company registered in 30 states, requiring dozens of annual report filings each year
  • Regulated nature of the company means being 100% compliant is crucial
  • Difficult to track what was due and when for each state, no clear visibility into legal entities or their standing
  • Finance, legal, and operations needed to participate in tracking and meeting filing requirements

"With Discern I know the status of all my state registrations in real time, and handle filings in two clicks."

Dave Sheen
CFO

The Solution

By switching to Discern, Vestwell:
  • Unified to one Registered Agent in minutes with Discern’s automatic change of agent filings
  • Got perfect visibility into state registrations and their statuses for all of their entities
  • Got annual report and franchise tax notifications with perfect due date calculation
  • Digitally files annual reports across each state in minutes a year, with a system of record with all evidence
  • Spends zero time on payments, which are automatic

Vestwell is a fast growing provider of retirement services, offering embedded 401k and other savings programs to companies. 

Over 1 million people from over 50,000 companies have used Vestwell’s products to manage more than $30B of their savings.

Crucially, Vestwell needs to make sure its state registrations and entities are compliant and in good standing.

Historically, the company used multiple legacy Registered Agents, with neither providing software to track their entity management, or providing high quality service. To make matters worse, the companies were operated by the same parent, but didn't share information. It made it difficult to track their state registrations and due dates, leading to rush filings and penalties.

By switching to Discern, Vestwell was able to simplify the task of managing its entities to minutes of work per year, with perfect visibility into the standing of its state registrations. The software drove accuracy, reducing human error - and lead to higher compliance rates, less rush filings, late fees, and penalties.

Vestwell called out a few key areas that Discern made a difference:

  1. Simplified tracking - all entities and state registrations and their standing tracked in a single dashboard, with alerting for any issues.
  2. Automatic filing - annual reports are automatically created, pre-filled, and filed in seconds digitally, making it impossible to miss a filing.
  3. Peace of mind - given the regulated status of Vestwell's entities, 100% compliance is a must. Discern made it easy to stay compliant.

Ready to see Discern?