The Corporate Transparency Act has been covered ad nauseam, but still has several aspects that can cause serious issues if you aren't aware of them.
Unsurprisingly, there are multiple lawsuits and legislative action challenging the Corporate Transparency Act, which we won’t try to predict the outcome of (plenty of others are though). So should you file now or wait?
If you formed your legal entity this year and aren’t exempt, FinCEN still expects you to file within 90 days.
If the entity was formed before 2024, you have essentially until the end of 2024 to file. The rule has already changed this year (filing window post incorporation increased to 90 days), and may again, particularly given all of the legal and political pressure on the law.
FinCEN IDs have clear utility for people listed on multiple filings. For example, if a beneficial owner with a FinCEN ID changes their address, they need only update their FinCEN ID profile to update their information across every entity in which they are related.
However, FinCEN IDs don’t expire. This means technically by using a FinCEN ID, you may be on the hook to keep your information updated within 30 days of it changing, in perpetuity. Beneficial Ownership Information without a FinCEN ID no longer needs to be updated 5 years after an entity is dissolved.
Of course, this requirement will most likely change and seems like an oversight, but today, FinCEN IDs don’t expire and can’t be deactivated.
In Q4, there will be an unprecedented number of initial filings, as everyone not exempt from the CTA must comply by year end. This is onerous for everyone, but for organizations with a high number of legal entities, the time period will be particularly painful.
Despite that, the far larger burden is actually on remaining in compliance on an ongoing basis, as each Reporting Company has an obligation to update the Reporting Company or Beneficial Ownership Information within 30 days of it changing.
Tracking ongoing changes across many legal entities is particularly challenging. Consider an example where a family office has 50 legal entities, where a single beneficial owner is present across 30 of the entities. If that person changes their address, if not using a FinCEN ID the family office must make 30 change filings as well as track that those filings have been completed.
Going into the end of the year, if you’re evaluating service providers, ongoing filing capabilities should be at least as important as the initial filing.
Because the Corporate Transparency Act impacts so many businesses, there are a huge number of providers - law firms, registered agents, consultants that are offering their services.
Broadly, there are two big chunks of work related to the CTA:
Most companies will have no problem determining whether their entities are exempt, but if you’re not sure or have a complex situation, using a law firm or other similar service provider makes sense.
However - there’s virtually no value whatsoever to using a services firm to actually “meet” the CTAs requirements and file reports. Software is a no-brainer here.
Why? It’s a simple filing, with basic demographic information, which software excels in collecting. Modern user interface design can in this case vastly decrease time to file and accuracy. There will also be many software providers by year end, providing filings at a much lower cost than can be done by humans.
FinCEN has an API for BOI filing that they have already started provisioning access for. The impact of this can’t be understated, because as a result, outside of the development and maintenance of the software, there aren’t obvious, material variable costs to file using this API.
This means in theory using software can be a highly cost effective way to file BOI reports, in lieu of using a professional services firm or human capital.
FinCEN estimates 90 minutes per filing for simple filings, which would obviously decrease materially with modern software, especially for repeat filings where information can be reused instantly.
Discern is a modern compliance operating system for entity management, providing:
What do we mean by Corporate Transparency Act automation?
